Office Relocation Dos and Don’ts

Moving and stress go simultaneously, but the relocation can be more complicated when employers and employees have to manage work along with the move and can not afford any downtime. Other situations can further complicate the process, such as disorganization and lack of communication between departments.

To avoid complications and ensure that your office relocation goes smoothly, here are some crucial recommendations by EkoMovers that employers and Human Resources should follow before, during, and after the move.

Do: Always Create a Moving Checklist.

Create an office moving checklist that outlines every detail of your move, from start to finish. Don’t make your office relocation strategy in a hurry. Otherwise, you’ll miss out on some key details that will have you and your team in trouble at the last minute.

Don’t: Do Everything in a Month.

While it’s possible to complete your move in a month with a checklist, it will stress your workforce. Start planning six months before your big day by contacting professional movers like EkoMovers, an affordable moving company in Columbus, OH.

Do: Have Multiple Sessions With Your Employees.

Your employees need to know that your office will be moving to another location well in advance. Where you’re carrying may affect your commute or your ability to clear your desk. Also, employers can quickly address work/storage issues if everyone knows ahead of time.

Don’t: Expect Your Employees to Help.

Other than moving your equipment, there should be no expectation that your employees will have to carry business property. Many of your employees won’t have the time, patience, or physical strength to join in on the move. Hire a moving company for this job.

Do: Hire or Assign a Project Manager.

Office moving is not directly related to generating business from your office, but it still requires a project manager. You need someone to transfer utilities, install phones, pack equipment, assign parking at the new office, and make sure all employees are move-in ready.

Don’t: Keep Moving the Move-in Date.

Just tell your employees, project manager, and other vendors (mover or utility provider) that you’re moving by the date you’re done. It’s okay to make mistakes, but your team will have difficulty accepting the change if you constantly change the date.

Do: Draw a Floor Plan.

Your new office will be larger or smaller than the current one. Regardless, your new office is unlikely to look the same as your old one. Create a floor plan, so you know where all of your furniture will go. A floor plan will help movers and employees get settled more quickly.

Don’t: Throw Away Items After Move-In

A new office allows you to update your technology or your furniture. If you plan to do this, consider ordering new equipment at the new office. Throw away the equipment you’ve already replaced on moving day, as most moving companies can throw out the items for you.

Do: Check Before You Move.

Make sure you’ve done everything on your checklist and review your budget. Please take note of anything that doesn’t look right, and clean up your new and old spaces while they’re empty. Before the move, everything should be accounted for before the move, and moving supplies should be gathered.

Don’t: Take Your Stress Out on Others.

No matter how prepared you are for the move, everyone will be going through a bit of stress. Maintaining morale by being helpful and supportive during the process is essential. Once everyone is settled into the new office, throw a party and congratulate everyone on their hard work.

Contact EkoMovers Columbus today for a free quote!